Privacy Policy for ktbrazilianaesthetic.com
Last Updated: August 26, 2025
1. Our Commitment To Your Privacy
KT Brazilian Aesthethic Medspa (“we,” “us,” or “our”) is dedicated to protecting your privacy and the confidentiality of your personal and health information. This Privacy Policy outlines the information we collect, how we use and share it, and your rights concerning this information. This policy applies to all information collected through our website www.ktbrazilianaesthetic.com (the “Site”), during your visits to our clinic, and through our communication channels, including phone calls, email, and WhatsApp.
2. HIPAA Notice of Privacy Practices
As a healthcare provider, we are required by the Health Insurance Portability and Accountability Act (HIPAA) to protect your Protected Health Information (PHI). Our HIPAA Notice of Privacy Practices is a separate document that provides a detailed description of how we handle your PHI.
3. Information We Collect
To provide our services, we collect the following categories of information:
A. Information You Provide to Us
- Personal and Contact Information: Name, date of birth, mailing address, email address, phone number.
- Health & Medical Information: Medical history, treatment records, and other health information required for your care, which is treated as PHI and governed by our HIPAA Notice.
- Communication Information: The content of your communications with us via email, contact forms, and WhatsApp (including your profile name, phone number, and message history).
- Financial Information: Payment card information (card number, expiration date, CVV) required to process payments for services and products or to enforce our cancellation policy.
- Booking Information: Information related to your past and future appointments.
- Photographs and Videos: With your explicit and separate written consent, we may take photographs or videos for the purpose of tracking your treatment progress or for marketing materials.
B. Information Collected Automatically
- Website Usage Data: When you visit our Site, we automatically collect information such as your IP address, browser type, device type, pages viewed, and the dates/times of your visits through cookies and similar technologies.
4. How We Use and Share Your Information
The table below details why we collect your information and with whom we may share it. The sharing of PHI is strictly governed by HIPAA.
| Purpose of Use & Disclosure | Types of Information Used | Potential Third Parties We Share With |
| Providing Aesthetic & Medical Services | Personal, Contact, and Health Information; Photographs/Videos (for treatment tracking). | Other healthcare providers (if a referral is needed and with your consent). |
| Appointment Booking & Management | Personal and Contact Information, Booking Information. | Our third-party scheduling software provider, [e.g., Jane App, Vagaro, Square Appointments]. |
| Processing Payments & Invoicing | Personal, Contact, and Financial Information. | Third-party payment processors, [e.g., Stripe, Square, Clover]. We do not store your full credit card information on our servers. |
| General Communication & Support | Personal and Contact Information, Communication Information from WhatsApp. | Communication platforms (e.g., Meta/WhatsApp) to facilitate the conversation you started. |
| Marketing & Promotions (With Your Consent) | Personal and Contact Information (Name, Email, Phone Number). We will not use your private health information for marketing without your explicit authorization. | Email marketing and SMS platforms, [e.g., Mailchimp, Constant Contact]. |
| Website Operation & Analytics | Website Usage Data (Cookies, IP Address). | Analytics providers (e.g., Google Analytics), website hosting services. |
| Legal & Safety Compliance | Any information category as legally required. | Law enforcement, public health authorities, and other regulatory bodies as required by law. |
5. Important Disclaimers
A. Communication via WhatsApp We offer WhatsApp for your convenience for general communication and scheduling. However, WhatsApp may not be a fully HIPAA-compliant channel. We insist that you do not send sensitive personal health information (PHI) through WhatsApp. By communicating with us via this channel, you acknowledge and accept the associated privacy risks. We will redirect any clinical conversations to a secure channel.
B. Marketing Communications We will only send you marketing and promotional materials via email or SMS if you have provided your explicit consent (opt-in). You have the right to opt-out of these communications at any time by clicking the “unsubscribe” link in our emails or by replying “STOP” to our SMS messages. We will never use your photographs for marketing purposes without a separate, signed written consent form from you.
6. Data Security
We implement robust administrative, physical, and technical safeguards to protect your information. However, no system is 100% secure.
7. Your Rights and Choices
You have rights regarding your information, including the right to access, correct, or request the deletion of your personal data, and to opt-out of marketing. Your rights regarding PHI are detailed in our HIPAA Notice of Privacy Practices.
8. Changes to This Privacy Policy
We may update this policy periodically. The “Last Updated” date at the top will reflect the latest version.
9. Contact Us
For any questions about this policy or to exercise your privacy rights, please contact our Privacy Officer: support@ktbrazilianaesthetic.com
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